Background:

TAZ Capital (Pvt) Ltd is a corporate finance advisory firm that specializes in debt & investment advisory headquartered in London, United Kingdom. Our expertise extends across key international jurisdictions, including the UK, Asia and the Middle East to offer the best bespoke solutions in the International Financial Services sector. Our core focus lies in creating tailored solutions that empower businesses to reach their full potential.

Job Description:

As the Operations Executive/Executive Assistant to Directors, you will play a crucial role in ensuring the smooth and efficient operation of our firm. You will be responsible for coordinating with all internal and external stakeholders, managing operational tasks, handling client transactions, and facilitating effective communication among staff and directors. Your ability to handle multiple responsibilities with precision and discretion will be key to your success in this role. Essentially, you will be the key contact point for all back-office functions.

Key Responsibilities:

1. Operational Management:
– Coordinate daily operations to ensure the smooth functioning of the office.
– Manage office supplies and inventory in a timely manner.
– Preparation of invoices and ensuring accurate and timely follow ups for collection.

2. Executive Assistance to Directors:
– Provide comprehensive administrative support to the directors, including managing their schedules, arranging virtual meetings, and handling correspondence.
– Coordinate travel arrangements and prepare itineraries for the directors.
– Assist in preparing reports, presentations, and other documentation as required by the directors.

3. Client Coordination:
– Serve as one of the primary points of contact for clients, addressing inquiries, scheduling meetings, taking minutes, and ensuring client satisfaction.
– Coordinate all client transactions, ensuring accuracy and timely processing.
– Attend client meetings, take notes, and follow up on action items.
– Maintain and update client records and databases, ensuring data integrity and confidentiality.

4. Internal & External Coordination:
– Coordinate and follow up with internal and external stakeholders including customers, lawyers, marketing firms, and staff.
– Facilitate effective communication between the directors and staff, ensuring timely dissemination of information.
– Organize and coordinate staff meetings, including preparing agendas and taking minutes.

5. Recruitment Support:
– Assist in the screening of new recruits, ensuring a smooth onboarding process.
– Support HR functions including onboarding and exiting employees, and managing staff records.

Qualifications:

– Proven experience as an Operations Executive, Executive Assistant, or similar role, preferably within the financial consulting industry.

– Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.

– Strong communication and interpersonal skills, with a professional demeanor.

– Proficiency in virtual meeting platforms (e.g., Zoom, Microsoft Teams) and project management tools.

– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.

– Discretion and confidentiality in handling sensitive information.

– Excellent verbal and written communication skills in English.

– Ability to work independently and remotely.

– Maintain data confidentiality.

Benefits:

– Competitive salary and benefits package.

– Opportunity to work with an international group of companies equipped with a dynamic and professional team.

– Career development and growth opportunities within the firm.

– Supportive and collaborative work environment.